01
Workflow Automation
Automate multi-step business processes end-to-end
2-4 weeks
AI Systems Lab — Miami, FL
Practical AI systems that ship.
We build automation, intelligent assistants, and data pipelines that integrate with your existing operations. Measurable outcomes, clear documentation, real results.
Fast turnaroundSecure by designUS-basedClear documentation
What we build
Practical AI solutions for real business operations. Each service is designed to deliver measurable outcomes.
We build custom automation solutions that handle data entry, document processing, approvals, and multi-step workflows. Our systems integrate with your existing tools and learn from your processes to continuously improve efficiency.
Typical Outcomes
- Reduce manual work by 60-80%
- 24/7 operation without breaks
- Consistent, error-free execution
From customer support bots to internal knowledge assistants, we create AI that understands your domain. Our chatbots integrate with your data sources and can escalate complex issues to human agents when needed.
Typical Outcomes
- Handle 70%+ of routine inquiries
- Instant responses 24/7
- Seamless handoff to humans
We build data pipelines that collect, clean, and transform your data automatically. Combined with real-time dashboards, you get visibility into metrics that matter without manual spreadsheet work.
Typical Outcomes
- Real-time visibility into KPIs
- Automated daily/weekly reports
- Data-driven decision making
We integrate disparate systems so your data flows where it needs to go. Whether it's syncing your CRM with accounting, connecting support tickets to Slack, or building custom API bridges.
Typical Outcomes
- Eliminate manual data entry
- Single source of truth
- Faster cross-team workflows
When off-the-shelf software doesn't fit, we build custom internal tools. Admin dashboards, approval systems, scheduling tools—whatever your team needs to work more efficiently.
Typical Outcomes
- Tools fit your exact workflow
- No unnecessary features
- Full control and ownership
We build machine learning models that analyze your historical data to forecast sales, inventory needs, customer churn, and market trends. Make proactive decisions instead of reactive ones.
Typical Outcomes
- Forecast accuracy up to 95%
- Reduce inventory costs by 20-30%
- Anticipate customer behavior
Capabilities
Scroll to explore what we can build for you
02
Document Processing
Extract and route data from invoices, forms, and contracts
2-3 weeks
03
Customer Support Bot
Handle routine inquiries with intelligent escalation
3-5 weeks
04
Data Dashboards
Real-time visibility into key business metrics
2-4 weeks
05
API Integrations
Connect any systems with custom middleware
1-3 weeks
06
Knowledge Base AI
Turn documentation into an intelligent assistant
3-4 weeks
07
Lead Qualification
Score and route leads based on behavior and data
2-3 weeks
08
Reporting Automation
Generate and distribute reports on schedule
1-2 weeks
How we work
A clear, structured process from discovery to deployment. Click each step to learn more.
Discover
Duration: 1-2 days
We start by understanding your current workflows, pain points, and goals.
What happens
- Review existing processes and tools
- Identify automation opportunities
- Define success metrics
- Scope the project
Case Studies
Real projects with measurable outcomes. Click to expand and see the details.
Problem
A growing e-commerce company was spending 20+ hours per week manually processing orders, updating inventory, and syncing data between their shop and fulfillment partners.
Solution
We built an automated pipeline that syncs orders in real-time, updates inventory across channels, generates shipping labels, and sends customer notifications—all without manual intervention.
Results
18 hours
Time saved per week
-85%
Order processing time
0
Data entry errors
Tech Stack
Node.jsShopify APIREST APIsPostgres
Timeline
4 weeks
What We Delivered
- Order sync automation
- Inventory management system
- Shipping label generator
- Customer notification system
- Admin dashboard
- Technical documentation
Problem
Support team overwhelmed with 500+ tickets per day, with 60% being routine questions that could be answered from documentation.
Solution
We deployed an AI-powered triage bot that answers common questions, collects necessary information for complex issues, and routes tickets to the right team with proper context.
Results
68%
Tickets auto-resolved
-90%
First response time
+45%
Agent productivity
Tech Stack
PythonOpenAIZendesk APIVector DB
Timeline
5 weeks
What We Delivered
- AI triage chatbot
- Knowledge base integration
- Ticket routing system
- Analytics dashboard
- Training documentation
- Escalation workflows
Problem
Finance team manually entering data from 200+ invoices per month, leading to delays and occasional errors in accounts payable.
Solution
We built an OCR-powered system that extracts data from invoices, validates against purchase orders, and pushes approved entries directly to the accounting system.
Results
-95%
Processing time per invoice
99.2%
Extraction accuracy
40 hours
Monthly time saved
Tech Stack
PythonAzure Document AIQuickBooks API
Timeline
3 weeks
What We Delivered
- Document extraction pipeline
- Validation rules engine
- QuickBooks integration
- Exception handling workflow
- Audit trail system
Problem
Account managers spending 2 days per month per client manually compiling performance reports from multiple ad platforms.
Solution
We created an automated reporting system that pulls data from Google Ads, Meta, LinkedIn, and analytics tools, generates branded PDF reports, and emails them on schedule.
Results
5 minutes
Report generation time
12 hours
Time saved per client/month
+30%
Client satisfaction
Tech Stack
PythonAPIsGoogle SheetsPDF Generation
Timeline
3 weeks
What We Delivered
- Multi-platform data connector
- Automated report generator
- Branded PDF templates
- Email scheduling system
- Data validation checks
Security & Reliability
Built for production
Every system we build follows security best practices and includes proper documentation for your team.
Access Controls
Role-based permissions and API key management for all systems
Audit Logs
Complete audit trail of all system actions and data access
Least Privilege
Systems only have access to the minimum data required
Backups
Automated daily backups with point-in-time recovery
Monitoring
24/7 uptime monitoring with instant alerting
Infrastructure
Deployed on enterprise-grade cloud infrastructure
Documentation
Comprehensive technical docs and runbooks included
Security Reviews
Code review process with security best practices
Note: All projects include handover documentation, code comments, and a walkthrough session with your team. We also offer ongoing maintenance and support packages.
Let's build something that works
Tell us about your project and we'll get back to you within 1 business day with next steps.
Free initial consultation
No commitment required
Clear project scoping
Transparent pricing